Round Rock, TX




DTJP00020893
Executive Assistant
Duration: 1-2 years contract
Round Rock, TX. Will start remote but will be expected to go onsite when location reopens.
Work Schedule: M-F 8am - 5pm
Interviews: One, 45 min panel video interview

Prescreening Questions
1. Tell me about a time you had to use creative problem solving to address an issue. What was the problem, your solutions, and the outcome?
2. How many calendars have you managed at once?

Must Haves
Must be W2
Typically requires 2+ years of related experience working in a large matrix organization (companies of similar size and complexity to Dell)
Strong Outlook experience
Experience managing multiple calendars and multiple time zones.
Strong verbal and written communication skills.
SharePoint experience.
Knowledge of PowerPoint, Excel, Microsoft Teams, etc.

Soft Skills
Team player / collaboration - will be working with other admins on calendar booking
Creative Problem Solving
Time Management
Communication
Responsibilities
Works on assignments that are moderately complex in nature where judgment is required in resolving problems and making routine recommendations
Works on problems where facts may be incomplete or in a form not readily usable, where further investigation is necessary to define problems and proceed
Supports Vice President
Receives, screens and handles telephone calls, incoming mail, publications and other correspondence, some of which may be of a confidential or sensitive nature
Makes travel and lodging arrangements as required while monitoring vacations, schedules and calendars
Organizes meetings and meeting logistics
Drafts own responses based on knowledge of the organization's policy, procedures or particular situation
Has knowledge of organizational structure and maintains organizational charts
Interacts and establishes networking relationships with outside customers, high-level executives and administrative assistants in a professional manner
Prepares memoranda, reports and other materials for staff and business meetings
May attend staff meetings, take and distribute minutes and follow up on action items
Maintains and analyzes files and records which often contain information of a confidential
May provide work direction of other administrative assistants and performs other related duties as assigned

Skills
Advanced knowledge of software programs Windows and MS Office applications
Ability to operate standard office equipment
Strong writing, analytical and problem solving skills
Strong time management skills
Ability to work independently
Strong communication skills
Strong interpersonal skills
Strong organizational skills
Strong computer skills